When applying for a job, your resume and cover letter are crucial, but they’re not the only factors that influence hiring decisions. A message to hiring manager can play a vital role in setting the right first impression.
Whether you’re reaching out via email, LinkedIn, or through an online application portal, the way you craft your message can determine whether you get a response—or get ignored. In this guide, we’ll cover:
✅ Why messaging a hiring manager is important
✅ Key elements of a compelling message
✅ Templates you can use for different situations
✅ Common mistakes to avoid
Why Your Message to a Hiring Manager Matters
In today’s digital hiring landscape, recruiters and hiring managers receive hundreds—sometimes thousands—of applications for a single position. While your resume showcases your skills and experience, a personalized message can help you stand out.
Here’s why a well-crafted message is essential:
🔹 Shows Initiative – Reaching out directly demonstrates proactiveness, enthusiasm, and confidence.
🔹 Builds a Connection – Personalized messages establish a human touch in the hiring process.
🔹 Increases Visibility – Your application is more likely to be noticed among the competition.
🔹 Clarifies Your Intent – You can express interest in the role and highlight why you’re a great fit.
By taking the time to send a message, you significantly boost your chances of being considered for the role.
Key Elements of a Strong Message to a Hiring Manager
A great message to hiring manager should be:
🔹 Personalized – Address the hiring manager by name whenever possible.
🔹 Concise – Keep it short and impactful (3-5 sentences).
🔹 Value-Driven – Highlight what you bring to the table.
🔹 Professional – Maintain a respectful and formal tone.
🔹 Action-Oriented – End with a clear call to action.
Message Structure:
1️⃣ Greeting & Introduction
2️⃣ Mention the Position & Your Interest
3️⃣ Highlight Your Value & Skills
4️⃣ Express Enthusiasm for the Role
5️⃣ Call to Action
Now, let’s see how this works in action.
Templates for Different Scenarios
1. Cold Message to a Hiring Manager (Before Applying)
Subject: Interest in [Job Title] Position at [Company Name]
“Dear [Hiring Manager’s Name],
I hope you’re doing well. My name is [Your Name], and I recently came across the [Job Title] position at [Company Name]. With my experience in [mention relevant skills or industry], I am excited about the opportunity to contribute to your team.
I would love to learn more about the role and how I can bring value to [Company Name]. Could we schedule a quick chat? Let me know a convenient time for you.
Looking forward to your response.
Best regards,
[Your Name]”*
✅ Why this works:
- It’s personalized and directly addresses the hiring manager.
- It shows enthusiasm for the company and position.
- It asks for a next step (call or chat).
2. Message to Hiring Manager After Submitting an Application
Subject: Application for [Job Title] – Excited to Join [Company Name]
“Dear [Hiring Manager’s Name],
I recently submitted my application for the [Job Title] position at [Company Name] and wanted to take a moment to express my enthusiasm for the role. With my background in [mention relevant skills/experience], I believe I can make a meaningful contribution to your team.
I am particularly excited about [mention something specific about the company or role]. I would love the opportunity to discuss how my skills align with your needs. Please let me know if there’s anything else I can provide to support my application.
Looking forward to your response!
Best regards,
[Your Name]”*
✅ Why this works:
- Confirms application submission so they remember your name.
- Highlights your skills and enthusiasm for the role.
- Invites a conversation with a polite follow-up request.
3. LinkedIn Connection Request Message
*”Hi [Hiring Manager’s Name],
I came across the [Job Title] opening at [Company Name] and would love to connect. With my background in [mention relevant skills], I’m very interested in learning more about how I can contribute to your team.
Looking forward to connecting!
Best,
[Your Name]”*
✅ Why this works:
- Short and to the point.
- Non-intrusive approach.
- Establishes a connection before discussing job applications.
Common Mistakes to Avoid
🚫 Being Too Generic
“Hi, I want a job. Are you hiring?” ❌
🚫 Not Researching the Hiring Manager
Always use their name if you can find it. Avoid “Dear Hiring Manager” unless necessary.
🚫 Writing a Long, Overwhelming Message
Keep it brief and clear—hiring managers don’t have time to read long paragraphs.
🚫 Failing to Express Enthusiasm
Show genuine interest in the company and role.
🚫 Not Including a Call to Action
End with a question or request for a response.
Final Thoughts
A well-crafted message to hiring manager can significantly impact your job search success. Whether you’re reaching out before applying or following up on an application, personalization and professionalism are key.
If you’re looking for more job search tips, resume-building tools, and career advice, MyCVCreator is your go-to platform. Take the next step in your job search today!
